Data-Powered Fleet Intelligence on ServiceNow

Enabling visibility, compliance, and agentic AI for modern fleet operations.

Turn Telematics into Smart, Predictive Operations

Transform the way you oversee your fleet with Stave Fleet Manager, your comprehensive solution for peak fleet performance, all on the ServiceNow platform.

Today’s fleet operations generate a massive amount of data—from GPS and fuel usage to diagnostics and inspections. But much of it stays locked in dashboards and disconnected systems. Stave Fleet Manager transforms that data into actionable intelligence and injects it directly into ServiceNow workflows.

“Most fleet systems report what happened. Stave Fleet Manager prepares you for what’s about to happen.”

The Future of Fleet Management: Insight Over Information

Most systems just visualize data. Stave goes further:

  • Transforms raw inputs into structured, scored signals
  • Routes those signals into automated ServiceNow work orders
  • Triggers procurement, compliance, and service workflows
  • Surfaces real-time intelligence to support proactive decisions

This is the foundation of modern fleet intelligence—and the shift from reactive firefighting to proactive fleet control.

Fleet Challenges Solved with Intelligence

❌ Fragmented telematics and fuel data

❌ Reactive maintenance

❌ Inconsistent inspections

❌ Procurement delays

❌ Underused telematics

Stave’s Fleet Intelligence solution:

✅ Unified and aligned with asset records

✅ Work orders triggered before failures occur

✅ Mobile forms scored and actioned in real-time

✅ Inventory replenishment driven by usage patterns

✅ Data made actionable inside ServiceNow

How Does Fleet Intelligence Work?

  1. Data from GPS, sensors, inspections, and fuel cards is ingested.
  2. Each input is weighted by usage history and operational risk.
  3. High-risk events automatically trigger ServiceNow workflows:
    • Preventive maintenance work orders
    • Real-time procurement tasks
    • Compliance escalations from scored inspections
  4. Full traceability is maintained in FSM/EAM dashboards.

This isn’t just data collection—it’s operational command.

Key Features For Fleet Managers:

Securely access and manage your fleet operations from any device

🛠️ Fleet Maintenance

Achieve total vehicle inventory management visibility by utilizing AssetPath’s automated inventory tracking allowing you to stay organized, improve efficiency, and lower costs.

🚀 Fleet Readiness

Gain a comprehensive view of your fleet’s availability, location, configuration, status and ownership in real time.

✅ Fleet Inventory

Manage your fleet’s maintenance needs by scheduling maintenance or requesting ad hoc maintenance.

🔍 Vehicle Records

The vehicle record maintains all of that particular vehicle’s demographic and statistical data. Basic information such as the vehicle make and model, license plate number, VIN number, and mileage is automatically captured in the system.

Key Features For Drivers:

Stay connected and informed whether on the road or in the office

🔑 Self Check-In / Out

Users can check in and out vehicles themselves though the system. Plus they only have access to those vehicles that are they are allowed to drive.

🛢️ Fuel Up

User can fuel up a vehicle and record the cost, number of gallons, fuel type, and even attach the receipt for each fuel purchase to that vehicle record, which can be tracked and ultimately reported on.

⚠️ Request Maintenance

Fleet Manager utilizes an intuitive, user-friendly portal for users to submit vehicle maintenance requests with the click of a button.

Key Capabilities Include:

  • Real-time Fleet Tracking

  • Asset Lifecycle Management

  • Maintenance Records

  • Proactive Issue Resolution

  • Preventative Maintenance

  • Fleet Security and Safety

  • Integration with ServiceNow

  • Operator Management

  • Custom Reporting

  • Parts Inventory Management

  • Compliance Tracking

  • Warranty Management

  • Fleet Requests

  • Check-In/Check-Out Process

  • Risk Reduction

  • Productivity Enhancement

Customer Feedback:

Question: How has your experience been working with Stave Fleet Manager?

Answer: "Stave Fleet Manager has been a complete game-changer. It's like having a fleet management assistant that never sleeps. I've witnessed a remarkable transformation in how we handle our fleet since embracing this solution. Our fleet's availability has soared, making us incredibly efficient. The real-time tracking and end-to-end visibility have empowered us to foresee potential issues, keeping costly downtimes at bay. Moreover, our maintenance costs have nosedived, thanks to detailed maintenance records and preventative maintenance planning. Stave Fleet Manager has revolutionized our fleet management, helping us cut down risks and save valuable resources. I want to extend my heartfelt appreciation to the Stave team for delivering such a stellar tool!"